Accounting & reporting
A real general ledger, not a nightly sync
Invoices, payments, vendor bills and payroll runs post to balanced double-entry books inside the same system that ran the job.
The problem this solves
Most shop software pushes to an outside accounting package overnight. When the sync breaks, and it does break, you find out in March, and reconstructing it costs you a week.
How it works
- 1
Every money event writes an entry
Finalise an invoice: receivable up, revenue up. Take the payment: cash up, receivable down. Both sides, every time, at the moment it happens.
- 2
Vendor bills belong here too
Enter a supplier bill, see what you owe, pay it, and watch it come off the list, on the same set of books as the revenue.
- 3
Payroll posts, it does not float
A pay run produces gross, deductions and net per person and posts wages and payroll liabilities to the ledger.
- 4
Numbers you can defend
The owner dashboard reads from those records: revenue, gross margin, cash collected, receivables outstanding, average ticket and close rate. It is not a separate spreadsheet.
- 5
Attention first
The dashboard opens with what needs you today: unassigned jobs, finished work not yet billed, draft invoices and overdue invoices, before it shows you a single chart.
Working in the demo build
Exercised end to end against made-up data.
- Double-entry general ledger with a trial balance that balances
- Invoice, payment, vendor bill and payroll postings
- Accounts payable: suppliers, bills, payments, duplicate protection
- Payroll runs with per-person stubs, posted to the books
- Owner dashboard computed from actual records
- Money screens restricted to owners and admins at the database layer
Not built yet, in development
Said plainly here so it is not a surprise later.
- No tax filing, no W-2 or 1099 production, no bank feeds
- No export to an outside accounting package
- Not reviewed by a CPA. Do not use it as your system of record
SkillBison is a development build running on synthetic data in test mode. It has not been penetration tested, PCI reviewed or CPA reviewed, and it is not represented as production ready.
Questions
Does this replace my accountant?
No, and we would not claim it does. It keeps a correct set of books inside the software. It has not been CPA reviewed and it does not file anything.
Does it sync to QuickBooks?
No. There is no sync, in either direction. The ledger is inside the product.
See this part working
Half an hour on a screen share. We run one job from the phone call to the ledger entry.